Gap Analysis & Implementation Guide

This PDPA easy Compliance checklist will fit your budget!

From the initial PDPA Gap assessment to understanding your process and analysing all the data you are processing, this unique tool will help you build a system reaching compliance in the shortest possible time and within a budget you can afford

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How you can use our Tool for your Gap Assessment

Intuitive system

1. What is the Gap Assessment tool and what is it used for

From the initial Assessment to the final Implementation.

2. How to use the Gap Assessment tool

designed to review your process and data flow to make you compliant

3. Things to keep in mind when using the Gap Assessment tool

Attention to details and processing step by step

Design features

4. Tips for getting the most out of the Gap Assessment tool

Designed to be run in a team with organised responsibilities

5. Examples of how to use the Gap Assessment tool

From the collection of information to the final implementation

Who can help you with this Tool?

Bernard Collin, Designer of the Tool

Founder and chief visionary, Bernard has been a leading force in the PDPA Compliance project, working relentlessly with the JFCCT Task Force, he loves to keep his hands full being in the driver seat in the development of this software.

Eddy Bellavoine, PDPA Consultant

Eddy loves taking on challenges. With his multi-year experience as Commercial Director in the software industry, Eddy has helped the team to get where it is today. He is passionate about the PDPA project and loves to share his knowledge.

Joao Maluf, CyberSecurity adviser

Joao is one of the iconic people in life who can say they love what they do. He is driven by challenges in CyberSecurity and mentors his team to learn and keep up with the ever changing landscape of CyberSecurity.

Andre Vermeulen, Process Guru

Andre, with his vast international experience in supply chain management and ERP systems, has a global perception of processes and their interconnections. He has a pragmatic approach to aligning procedures and solving problems.

What is the Gap tool and what is it used for

The Gap Assessment tool is designed to help organizations fill any holes in their data protection policy and compliance with PDPA through representatives from various departments. By preventing unlawful access to personal information, it could protect the data owner from harm.

The company's stakeholders can use it to figure out roles and responsibilities among themselves, as well as who primarily has control over the collected data. Plus, it includes a means to revise forms, so they are consistent with PDPA law

How to use the Gap Assessment tool

Analyse your situation

Refine rules and processes

Implement new rules

The Gap Assessment tool is a powerful analysis tool that can be used to compare the processes currently in place in your company with the recommendations of the PDPA laws. 
It will generate a comparative analysis that covers your company's current processes against the recommendations made by PDPA laws and guide

you step by step to verify all data processing activities and actors in each department and make sure your company is lawfully processing data.

This tool is an essential part of ensuring that your company is compliant with the new data protection laws.

Things to keep in mind when using the Gap Assessment tool

The Gap Assessment tool is a great way to assess how your company is doing in terms of data protection compliance. However, there are a few things you should keep in mind when using the tool. First, you must be thorough in your assessment. Go through each step carefully and make sure you understand the questions.
Second, you should focus on the point of view of the data subject or data

Owner. What are the risks for him if there was a data leak?
You also need to consider that you can only process data for the exact purpose that has been agreed upon and that you can not keep data for any exceeding length of time.

By taking these things into consideration, you will be able to get the most accurate assessment possible.

Tips for getting the most out of the Gap Assessment tool

Create your Team

You need to create a unified team within the organization with very clearly defined roles.

Understand Responsibilities

Each Role has a clear set of Tasks and Responsibilities to fulfil methodically.

What is Processed

Analyse all personal data you are processing as well as the law basis for each case.

Seek Advise when stuck

Remember we are here to help and support you to reaching your compliance goal.

To get the most out of the Gap Assessment, it is crucial to work as a team and have delineated responsibilities for each department.
The data controller must be selected cautiously, his role carefully explained and clear instructions should be given to every data processor. 

Each piece of personal data being processed needs to be analyzed to understand if the processing is legal, if it is fair to the data owner, and allowed. By taking these steps, you can guarantee that the Gap Assessment will serve its purpose optimally.

Examples of how to use the Gap Assessment tool

There are many ways to use the Gap Assessment tool but the best way is to follow carefully the steps in the suggested order. Firstly, you need to collect all the necessary information and compare it with our recommended structure and processes. Data classification is paramount and will determine how you need to store and protect it.

Our Gap Assessment tool is easy and straightforward to follow. Simply collect the necessary information, compare it with our recommended structure and processes, fill out the data classification form, and you're done! 

Following these steps in order will ensure that correct and acceptable data is processed correctly and stored securely.

Once you have a general understanding of the PDPA, you need to sit down and map out exactly how data will flow through your company and where it originates from. Then, you must define what each person in charge of handling data is allowed to do with it. Lastly, document everything so that if anything goes wrong, all these elements are readily available and you will make sure that your business processes comply with the law.

How many days have we got left before penalties become serious...

The Gap Assessment Tool and Implementation plan is a unique and invaluable tool for any organization looking to stay up-to-date on its data protection compliance obligations. By taking the time to complete the assessment, organizations can identify any areas of non-compliance, and take steps to rectify them.
It will allow you to reach data compliance with the PDPA for the budget you have decided to allocate as it allows you to execute as much of the process as you like and leave the difficult parts to the external auditors.
It is also designed in a manner to allow you to regularly review your compliance and increase your level of compliance each time.